Everything Recepta does

Receipts in

• Upload photos and PDFs. JPEG, PNG, WebP, HEIC or PDF, up to 10 MB each and 10 at a time, from a phone or a computer.
• Forward by email. Each person gets a private address. Attachments become receipts; an e-receipt with no attachment is kept as the email's text. The address can be replaced at any time.
• Originals kept. Every file is stored as it arrived and shown beside the expense. Nothing about it is edited.
• Mileage and per diem. Trips at your company's own rate per mile or kilometre (copied onto each trip), and per diem days at your policy's daily allowance.

AI reading, reviewed by a person

AI does the typing; a person decides.

• Field by field. Merchant, date, total, currency, tax as printed and line items, each with the AI's own confidence. Unsure fields are highlighted.
• Category suggestions. From your own category list, labeled as a suggestion with its confidence.
• Checked in code. Impossible dates, unknown currencies, a tax bigger than the total: those come back empty for a person to fill in, never guessed.
• Works without AI. If AI reading is off or a file can't be read, you enter the details with the receipt shown alongside.

Checks

• Duplicate detection. The same file twice, or the same amount on the same or next day from a similar merchant, even across people. Cleared only by a person.
• Your expense policy. Your written policy, plus rules that check it: category limits, receipts required from an amount, weekend expenses, alcohol, daily allowances and an age limit. Each rule flags for the approver or requires an explanation.
• Multi-currency. Converted to your base currency at the European Central Bank's reference rate for the receipt's date, with the rate and its source shown; or the rate from your card statement, labeled as entered by you.

Approvals and exports

• Multi-step approvals. The submitter's approver, then finance always or from an amount you set. Approve, reject (expenses go back to the submitter) or ask for changes, with a comment.
• No approving your own report. Unless you allow it, or nobody else could; then it's marked self-approved everywhere.
• Reimbursement batches. Finance batches approved reports, downloads CSV, QuickBooks Online or Xero import files, and marks the batch paid; submitters are told.
• Printable reports. Every expense, conversion, flag, approval and photo receipt on one page, to print or save as PDF.

Records and data

• Audit trail. Every change with who, when and what it was before; it can't be edited or deleted.
• Retention for financial records. Finished reports and their receipts are kept for your chosen period (7 years unless you pick 3 to 10), then deleted automatically.
• Export and delete. Download everything as JSON, every expense and the audit trail as spreadsheets, or delete the workspace.
• Roles. Employee, Approver, Finance, Admin and Owner.