AI expense reports
Turn receipts into expense reports in minutes.
Upload receipts or forward them by email. AI reads each one and checks it against your expense policy, you confirm what it read, and Recepta builds an approval-ready report.
No account for the sample. For agencies, consultants and small finance teams.
Sample data
Example report: synthetic receipts, made-up businesses and amounts.How it works
Upload. Review. Export.
Upload or forward
Photograph receipts, upload PDFs, or forward them to your own private Recepta address. Every original is kept exactly as it arrived.
Review what AI read
Merchant, date, total, currency, tax and line items, each with how sure the AI is. You check them beside the receipt and fix anything wrong. Policy flags and duplicates show up here.
Export an approved report
Submit for approval. Approvers approve, reject or ask for changes; finance exports approved reports as CSV or a QuickBooks Online or Xero import file.
Who it's for
Built for teams without an expenses department
Agencies
Client trips, team dinners, software
Each person forwards receipts as they go; the account lead approves; the finance person exports one batch for the month.
More for agencies →Consultants
Travel in several currencies
Hotel invoices in euros and taxis in dollars, converted at the published rate for each date, with the rate and its source on the report.
More for consultants →Small finance teams
Policy checks before approval
Your written policy as rules: limits, receipts required, weekends, alcohol, daily allowances. Flags reach the approver with the employee's explanation.
More for small finance teams →What you can rely on
Accuracy limits, said plainly
No testimonials or usage numbers here: Recepta is new, and we'd rather show you the sample than quote anyone.
AI is checked, not trusted
Every field AI reads shows its confidence and stays editable. Categories and tax are suggestions. A report can only be submitted or exported once a person has reviewed every expense.
Originals are kept
Photos, PDFs and emailed receipts are stored exactly as they arrived, shown beside what was read, and downloadable. Edits change the expense, never the receipt.
Not tax advice
Recepta records the tax printed on a receipt. It doesn't decide what's deductible or reclaimable, and your accountant sets the tax codes used in exports.
Every change on record
An append-only audit trail of every edit (with before and after), AI reading, approval, export and setting change.
Exports you can import
CSV, QuickBooks Online bill import and Xero bill import files. There's no live QuickBooks or Xero connection yet, and we say so.
Prices on the page
From $19 a month for up to 5 people. Limits are a hard stop, never a surprise charge.
What it connects to, with status → · Data and retention policy →
Pricing
Every feature on every plan
Plans differ by people and receipts a month. A receipt counts when it's uploaded or forwarded. Sample receipts, mileage and per diem entries don't count, and deleting a receipt doesn't give it back.
Starter
$19/month
For a founder, a consultant or a small team.
- Up to 5 people
- 200 receipts a month
- Every feature
Team
$39/month
For an agency or a growing team with approvers.
- Up to 25 people
- 1,000 receipts a month
- Every feature
Business
$79/month
For a company with a finance team and several approvers.
- Up to 100 people
- 5,000 receipts a month
- Every feature
Before you choose a plan: the sample receipts (unlimited, they never count) and 10 real receipts a month for 1 person, enough for your first exported report. Prices in US dollars, billed monthly; cancel any time. Limits are a hard stop: when a period's receipts are used, new receipts wait until the next period or a bigger plan. Nothing is charged automatically for going over. Every plan starts with a 7-day free trial (a card is asked for; nothing is charged until it ends).
Questions
What is Recepta?
Recepta turns receipts into expense reports. You upload or forward receipts, AI reads each one and checks it against your expense policy, a person reviews what was read, and the report goes through approval and exports as CSV or a QuickBooks Online or Xero import file.
Can I try it without an account?
Yes. The sample page reads a set of synthetic receipts and builds a reviewable report with policy checks, duplicates and a currency conversion. It never asks for your own receipts; those belong in an account. Create an account to save and export the report.
How accurate is the AI?
It's often right and sometimes wrong, so Recepta never treats it as certain. Each field shows how sure the AI is, unsure fields are highlighted, and every value is editable. A report can only be submitted or exported after a person has reviewed every expense against its receipt.
Is the original receipt kept?
Yes. Every photo, PDF and emailed receipt is stored exactly as it arrived, shown beside the expense, and downloadable. Corrections change the expense record, never the original.
Does Recepta give tax advice?
No. It records the tax printed on a receipt as read, and the tax codes in exports are the ones your finance team sets per category. It doesn't decide what's deductible or reclaimable; check with your accountant.
Which currencies does it handle?
Any ISO currency. Receipts in another currency are converted to your base currency at the European Central Bank's reference rate for the receipt's date, with the rate and its source on the report; where there's no published rate, you enter the one on your card statement.
Does it connect to QuickBooks or Xero?
Through import files today: a QuickBooks Online bill import and a Xero bill import, plus CSV. There's no live sync yet; Recepta doesn't sign in to your accounting system.
How do approvals work?
Each report goes to the submitter's approver, then to finance always or from an amount you set. Each step can approve, reject or ask for changes with a comment. Nobody approves their own report unless you allow it or nobody else could.
What happens at a plan's limit?
Limits are a hard stop: when a period's receipts are used, new receipts wait until the next period or a bigger plan. Nothing is charged automatically for going over. Starter includes 200 receipts a month, Team 1,000 and Business 5,000.
How long are records kept?
Finished reports, their expenses and original receipts are kept for your retention period, 7 years unless an admin chooses between 3 and 10, then deleted automatically. You can export everything at any time.
Who do I contact with questions?
Email clio@new-odyssey.com. A person reads every message.
Prepare your first expense report
Start with the sample receipts, no account needed. When it looks right, create an account and your sample report is waiting, ready to submit and export.
No account for the sample.